Data Retention Solutions for the Freedom of Information Act (FOIA)

It is essential that government agencies manage their electronic mail (e‐mail) appropriately. Like all other government records, e‐mail is subject to Freedom of Information Act (FOIA) requests and litigation. Agencies can be held liable if they keep their e‐mail messages too long, if their e‐mail messages are not properly destroyed, or if they are destroyed too soon. Under all of these circumstances, an agency can be seriously injured by its failure to follow legally prescribed retention requirements. In addition, an agency can lose significant dollars attempting to protect itself, to produce the required records, to identify the relevant records, or to recover lost records.

At Vigil Networks, we provide the tools you need to develop and implement a data and information retention policy that ensures you are able to appropriately comply with the Freedom of Information Act. This includes helping you organize, store and access e‐mail messages so they can be located and used without disrupting your regular business activities.

For more information on Vigil Networks data retention solutions can help you comply with the Freedom of Information Act, contact us or review the information sources below.