Expanding on the definition from our friends at Wikipedia…
Email archiving is the automated process of preserving, protecting and making searchable all inbound, outbound and internal email messages (as well as attachments and metadata) in their original and unmodified form so they can be accessed at a later date should the need arise.
Why might you do this? Top four reasons follow…
- Comply with regulatory requirements (e.g. FOIA, HIPAA, SOX, etc.)
- Recover emails that have been lost or accidentally deleted
- Accelerate response to audit, or in the case of litigation / internal investigations, “eDiscovery” requests
- Preserve the intellectual property contained in business email (i.e. Data Mining)
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